The Ohio State University

FLEET POLICIES AND PROCEDURES

The Ohio State University's Vehicle Acquisition and Use policies were updated December 2005.  These policies provide guidelines for the acquisition, use, maintenance, and disposal of all state owned, leased or donated vehicles as well as reporting requirements.

New Policies!
A 15-Passenger Van Policy (pdf) is in place and is effective as of March 1, 2007. (updated December 19, 2008)

A New Gift-in-Kind Policy (pdf) is in place and is effective as of March 1, 2007. Vehicles provided by automobile dealerships, where the dealer retains title (Gift-in-Kind) are covered under this policy.(updated December 19, 2008)

A Vehicle Acquisition Policy (pdf) is in place. (updated December 19, 2008)

University employees have been asked to help minimize air pollution and maximize fuel efficiency by operating University vehicles and equipment in an environmentally and economically responsible manner. As of March 1, 2007, operators of University vehicles are being asked to follow the new Idling Guidelines. (updated December 19, 2008)

You may view the Fleet Policies and Procedures by either downloading the complete document via pdf or view each section of the document independently by clicking on the links below.

PDF Version
Complete Fleet Policies and Procedures (pdf) (updated February 13, 2007)

Section by Section Version (HTML)
Section 1: General Policy
Section 2: Acquisition and Vehicle Standards
Section 3: Receipt, Acceptance, and Registration of Vehicles
Section 4: Use of Vehicles
Section 5: Driver Qualifications
Section 6: Insurance and Accident Reporting
Section 7: Preventative Maintenance and Annual Safety Inspections
Section 8: Use of Gasoline Credit Cards
Section 9: Return or Disposal of Vehicles

If you have questions, concerns or need additional information, please refer to our Contact page or you can e-mail tpinfo@osu.edu.