The Ohio State University

An Internal Organization is defined as - University departments and organizations who have accounts recognized by the University Financials System or Student organizations who are listed with the Office of Student Organizations and Activities (Student Organizations/SOURCE).

1. Contact Transportation & Parking Services Public Relations Department at 614-292-9630 for available advertising dates. (Due to the nature of the program, only those directly associated with the department/organization may make the request for advertising space).

• Advertising space will be reserved on a first-come, first-served basis.
• The advertiser may not reserve a space/timeslot more than two months ahead of time.
• Only one space may be reserved per advertising timeslot.

2. Submit the advertising application, the 2-page CABS Advertising Terms, Conditions, and Responsibilities form, along with a copy of the actual advertisement. Applications submitted without a copy of the advertisement will not be considered for advertising space. You may fax Patty Bordner at 614-292-1660, email bordner.599@osu.edu or send to 132B Bevis Hall, 1080 Carmack Road, CAMPUS ATTN: Patty Bordner.
Applications and advertisements must be approved by Transportation & Parking Services and payment must be received before space can be reserved.

3. Obtain advertisement approval from Transportation & Parking Services prior to printing advertisements.

• Please allow 3 business days for approval.
• Please wait for confirmation e-mail before printing advertisements.
• Once advertisements are approved, payment will be processed.

4. Deliver 50 advertisements after obtaining advertisement approval to Transportation & Parking Services Public Relations Department in room 132B Bevis Hall. Transportation & Parking Services will then post two advertisements in each bus. (Customers who are unable to bring in 50 advertisements due to financial reasons are asked to bring 25 advertisements that will then be dispersed as evenly as possible. Only groups of 25 or 50 signs will be accepted.)
Deadline: Advertisements must be turned in by 2:00PM on the Thursday before the advertising period.

• Any advertisements not received by deadline will not be posted the first reserved week of advertising and instead must wait until the following week (or next available week) to post advertisements. It will be considered a no-show. Two no-shows over the course of one year result in the forfeiture of the opportunity to advertise for one year.Refunds will not be issued for missed postings.
• Advertising weeks run Tuesday through Monday.
• The advertiser must post their advertisements for a minimum of one week and a maximum of four weeks (one month) at a time.
• Due to bus rotation on routes, Transportation & Parking Services is unable to accept requests to advertise on certain routes only.

Advertisements dropped off without reservation will not be posted in the CABS busses. The organization will be given five business days to pick-up the advertisements. Once the five business day timeline has elapsed, Transportation & Parking Services will dispose of the advertisements.

Advertisement Sizes, Composition and Content

1. Size and Composition - Advertisements must be exactly 11 inches high and 17 inches wide (tabloid) and in landscape view (including any lamination or other material that extends past the advertisement composition). Advertisements that do not meet these size and composition requirements will not be posted.

2. Content - Transportation & Parking Services reserves the right to reject any advertisement (hereafter referred to as an "advertisement") that promotes illegal activity, attacks an individual’s race, nationality, ethnic group, religion, sexual orientation, or gender, or which is detrimental or damaging to the University and its educations, research and public service mission. In addition, advertisements containing social content (i.e. abortion, politics, etc.) will not be accepted. We further reserve the right to reject any advertisement for any reason. In cases of doubt, the material to be posted will be submitted to the Director of Transportation & Parking Services or their designee who will make the final determination regarding acceptability. Their decision is final.

If these advertisements do not meet the size, composition, and content requirements, the advertiser will be contacted to pick the advertisements back up and make appropriate corrections. Only once these corrections have been made will the advertisements be posted in the buses. The advertiser will be given until noon on the Friday before the insert date to bring corrected advertisements to 132B Bevis Hall. If the advertisements are not delivered by the deadline, the reservation will be forfeited and will be assigned to another department or organization.

Cop-Ez can produce and laminate the advertisements. Cop-Ez will also assist with the design if requested. Prints will be made to Color Laser Copiers and then laminated with 5 mil or 10 mil laminate to provide sturdy support and protection from the elements. Call Cop-Ez at 614-292-2219 or click here for more information.

Payment

The cost for internal organizations to post 50 (or 25) advertisements for one to four weeks is a flat fee of $20.00. (Please note: The flat fee will be changed to $30.00 for all advertisements posted on and after September 1, 2008.)

• We accept cash, checks, 100Ws,or credit card/PCards. (We do not accept American Express.)
• Please make all checks out to : The Ohio State University
• Please send or bring your payment to 132B Bevis Hall, 1080 Carmack Road, CAMPUS.
• Remember, payment is due at the time the customer requests a space reservation, but payment will not be processed until the advertisements are approved by Transportation & Parking Services.
• Payments must be received before a space can be officially reserved.

Fees remain the same during university holidays, quarter breaks, summer quarter. Please note: due to traffic delays, construction, and other unscheduled events, there are times when the CABS bus service is unable to provide service on campus for unspecified time periods. An advertisement refund will not be granted if such an event occurs.

Cancellations must be received by 12:00pm (noon) on Wednesday before the Thursday advertisement drop-off deadline to receive a refund. Any cancellation after this time results in the forfeiture of the right to a refund.

Saving Advertisements

1. Advertisements will be saved upon request only, if they are laminated. All advertisements that are not laminated will be disposed of after removal. (10 mil. lamination is recommended to protect advertisements from damage.) T&P will not provide financial reimbursement or credit for any advertisements damaged during installation or removal.

2. Advertisements are available starting the Tuesday after the removal date and will be available for pick-up until the following Monday.

3. At the completion of the advertising period, the advertiser has five business days to pick up the advertisements. Once the five business day timeline has elapsed, Transportation & Parking Services will dispose of the advertisements. In addition, Transportation & Parking Services is not responsible for calling the advertiser at the time of advertisement removal or when the advertisements are disposed.

4. Prior to advertisement pickup, the advertiser needs to call at least 24 hours ahead of time to arrange a pickup time. Transportation & Parking Services will need your name, organization name, and an advertisement description at this time to assist us in finding the advertisements.

Reposting Advertisements

1. Advertisements must be laminated. All advertisements that are not laminated will be disposed of after removal. (10mil. lamination is recommended when reposting to protect the advertisements from damage.) Transportation & Parking Services will not provide financial reimbursement or credit for any advertisements damaged during installation or removal.

2. Advertiser can repost their same advertisement no earlier than one month from the initial removal date of first advertisement posting.

3. A new advertising application is needed for each advertising reservation. Please remember that spaces may not be reserved more than two months ahead of time.

4. Please note that Transportation & Parking Services is not responsible for lost or damaged advertisements when reposting.

5. The customer must pick-up the advertisements within the 5 day period after the first posting and then return the advertisements with completed application and payment for second posting. This allows the customer the opportunity to replenish the number of advertisements, if needed. T&P will not store advertisements.